Lettings fees information

RENTING THROUGH BRETT PROPERTY LTD - GUIDANCE NOTES

Further guidance and information can be found by visiting www.rentsmart.gov.wales/en/ and accessing Tenants Guide under the Useful Downloads tab.

Once you have viewed a property and made the decision to rent, you will need to complete our online application forms via Canopy. You will receive an email link and you will need to create an account for a Rent Passport by following the step-by-step instructions. During this process, you will be asked to provide personal details such as full name, contact details, previous address(es), next of kin, bank details and income/savings. This process will also involve a credit check. We will then discuss your application with the Landlord and request permission to proceed. Once we have permission from the Landlord to proceed with your application, subject to referencing, we will request a holding deposit which is a maximum of one weeks rent, Right to Rent form and ID. Canopy will then contact you and ask for information to enable Landlord and employment references (if applicable) to be carried out. All joint contract holders who will be living in the property must also complete a separate Rent Passport. A separate Right To Rent Check form must be completed for each prospective occupier aged 18 or over. (Under the Immigration Act 2014, Landlords are required to carry out immigration checks on all adult occupiers to ensure they have a right to rent in the UK). If applicable, guarantors must complete their own Rent Passport via Canopy. You will be entering into a standard occupation contract with a minimum duration of 6 calendar months.

In processing your application, we shall be required to process and store personal information on your behalf, liaise with credit referencing agencies and your Landlord. We shall make every effort to keep such information safe and secure. Once you have moved into the property, it may occasionally be necessary to share contact information with trusted contractors (for example to arrange access for maintenance work), utility companies and other related parties. We will not divulge or pass on your details to any third party for marketing purposes without prior approval, unless this is necessary to comply with a statutory obligation.

Please complete the Rent Passport accurately and truthfully, making sure that you definitely you wish to apply to rent the property. In certain circumstances, such as the provision of misleading information, not proceeding with the occupation contract, or failing to take reasonable steps to enter the occupation contract, the holding deposit may be forfeit. When we receive the completed Rent Passport, the Landlords approval and the holding deposit, the property is then reserved, pending completion of the referencing process.

A landlord may accept a guarantor for any applicant who is unable to provide satisfactory credit references or is not in full time employment. The guarantor is usually a close associate or member of the applicants family, who is of sufficient means to provide suitable financial guarantees. The prospective guarantor is expected to complete a Rent Passport, which will consist of a personal details such as full name, contact details, previous address(es), bank details and income/savings. This process will also involve a credit check and an employment reference and they will be required to provide ID. The nominated guarantor will be required to sign a legally binding document, which could make them liable for the contract holders obligations under the occupation contract. This may make the guarantor liable for the rent for the full term of occupancy, as well as the cost of any damage, if the contract holder breaches the terms of the contract.Once the referencing is successfully completed, we prepare the standard occupation contract, complete a check- in report detailing the condition of the property, take photos and an inventory of contents.

Prior to occupancy, a payment is required of the first months rent and the balance of the bond deposit. Once this payment is received, the occupation contract is signed by all applicants, together with a standing order for future rent payments and keys are released. Please ensure there are cleared funds available, as keys cannot be released without payment showing as cleared funds in our client account.

We will provide the check-in property report and inventory for you to sign and date each page and return to the Brett Property Ltd office within 14 days. We notify the council tax department, read the meters and notify utility companies that you are the new occupants of the property. We also issue bond deposit protection certificates with the prescribed information. Bond deposits are protected with mydeposits.co.uk (a government approved protection scheme).

Most of the properties advertised are managed by Brett Property Ltd. 1 Orion House, Nelson Quay, Milford Haven, SA73 3AZ. If you have any issues, please call us on 01646 663951 or email us info@brettproperty.co.uk. If we do not manage your property, you will be given the contact details for the landlord at the beginning of your contract.

At the end of the fixed term period of the standard occupation contract, or if the contract becomes periodic and you wish to give notice, please be aware that we need 4 weeks notice. When vacating, please ensure you leave the property clean and tidy. If necessary, we will arrange for the property to be cleaned and the cost deducted from the bond deposit before returning to you.

Further Information for Contract Holders: Properties in Wales(This information does not apply to company or commercial lets. Please contact the agent for more details)

In addition to paying rent monthly in advance for the property, you may also be required to make the following permitted payments

:Before the contract startsHolding deposit (One weeks rent)
Security deposit (Normally monthly rent amount plus £100)

During the contract
Payments in default such as :
A breach of the occupation contract up to the prescribed limit
Utilities - gas, electricity & water
Communications - telephone & broadband Installations of cable/satellite
Subscription of cable/satellite supplier
Television licence
Council tax
To pay the actual costs of the Landlord or his Agent where the contract holder requests early termination of the tenancy. These actual costs will not exceed the total amount of rent outstanding, at the final date of early termination.
Other permitted payments (any other permitted payments, not included above, under the relevant legislation including contractual damages)

Protection
Brett Property Ltd is a member of UKALA CMP, which is a client money protection scheme and also a member of The Property Redress Scheme.

HOLDING DEPOSIT AGREEMENT

Name of Landlords Agent : Brett Property Ltd, 1 Orion House, Nelson Quay, Milford Haven, SA73 3AZ
Proposed Contract Start Date : ..............................
Deadline Date for Agreement : ............................. (Normally 7 days from proposed start date)
Name of Applicant(s ) : ............................. / ............................. / ..............................
Rental Property Address : 26 Elizabeth Venmore Court, Yorke Street, Milford Haven, SA73 2LZ
Rent : £530pcm.
Holding Deposit Amount : £121
Date deposit received : .............................
Received by ( Brett signature ) : .............................

These terms and conditions apply to your application to rent a property through Brett Property Ltd and constitute a binding legal contract. By signing the Agreement you agree to comply with the terms and conditions below. If you are unsure of your obligations under this Agreement, then you are advised to take independent legal advice before signing.

1. A holding deposit is payable upon your request to rent a property. The purpose of the holding deposit is to reserve the Property for the Applicant whilst the Landlords Agent completes the referencing process and the terms of the contract and any guarantee agreement are negotiated. The Property will be reserved subject to the Landlord and the Landlords Agent receiving satisfactory replies to referencing checks, credit checks, Right to Rent checks and other pre-contract enquiries.
2. Nothing in this agreement requires or suggests that a contract for the Property, or any other premises will be granted tothe Applicant.
3. Where the Landlord and the Applicant enter into a occupation contract relating to the Property it is agreed that the holding deposit will be credited to the Applicants security bond deposit.
4. Subject to Clauses 6 (a) and (b), the holding deposit will be refunded to the Applicant where the Landlord decides not to enter into a occupation contract before the Deadline Date for Agreement (see above).
5. Subject to Clauses 6 (a), (b), (c) and (d), the holding deposit will be refunded to the Applicant where the Landlord and the Applicant fail to enter into a occupation contract relating to the Property before the Deadline Date for Agreement.
6. The holding deposit will not be refunded to the Applicant where:
(a) The Applicant does not have a right to rent a property (under Part 3 of the Immigration Act 2014) and the Landlord or the Landlords Agent did not know, and could not reasonably have been expected to know this, before the holding deposit was accepted;
(b) The Applicant provides false or misleading information, and the Landlord or the Landlords Agent is reasonably entitled to take into account the Applicants actions in providing false or misleading information or the difference between the false and correct information in deciding whether to grant a contract to the Applicant;
(c) The Applicant notifies the Landlord or the Landlords Agent before the Deadline Date for Agreement that the Applicant does not want to enter into a occupation contract;
(d) The Landlord or the Landlords Agent takes all reasonable steps to enter into an occupation contract before the Deadline Date for Agreement, but the applicant fails to take all reasonable steps to enter into the contract before that date.

Agent / Landlord Signature : ............................. Print Name ............................. Date .............................

I ( the applicant ) have read, understand and agree with the terms of this agreement.

Applicant(s) Signature(s) :.............................Print Name ............................. Date .............................
Applicant(s) Signature(s) :............................. Print Name ............................. Date .............................
Applicant(s) Signature(s) : ............................. Print Name ............................. Date ..............................

These are guidance notes only and do not constitute full terms and conditions, or represent a contract between any parties. A letting contract or agreement must be signed by all parties and until this has taken place, no contract exists.