Lettings fees information

RENTING THROUGH BRETT PROPERTY LTD - GUIDANCE NOTES

Further guidance and information can be found by visiting www.rentsmart.gov.wales/en/ and accessing Tenants Guide under the Useful Downloads tab.

Once you have viewed a property and made the decision to rent, you will need to complete our application forms, credit check declaration and pay the holding deposit. We will then discuss your application with the Landlord and request permission to proceed. During the application process, the checks that we will carry out are as follows: character reference, landlord reference (if applicable), employment reference or source of funds and credit. All joint tenants who will be living in the property must also complete these forms. A separate Right To Rent Check form must be completed for each prospective occupier and attached to the Tenancy Application Form (Under the Immigration Act 2014 landlords are required to carry out immigration checks on all adult occupiers to ensure they have a right to rent in the UK). If applicable, guarantors must complete separate forms. You will be entering into an assured shorthold tenancy agreement with a minimum duration of 6 calendar months.

In addition to the above, the information required on the application form will be full name, contact details, previous address(es), next of kin, bank details and any special conditions, for example, permission for a pet.

In processing your tenancy application, we shall be required to process and store personal information on your behalf, and liaise with credit referencing agencies and your landlord. We shall make every effort to keep such information safe and secure. Once you have moved into the property, it may occasionally be necessary to share contact information with trusted contractors (for example to arrange access for maintenance work), utility companies and other related parties. We will not divulge or pass on your details to any third party for marketing purposes without prior approval, unless this is necessary to comply with a statutory obligation.

Together with completed application forms, we will request a holding deposit which is a maximum of one weeks rent. When this holding deposit is paid, an occupation date will be proposed. Please complete the application forms accurately and truthfully, making sure that you have definitely decided to rent the property. In certain circumstances, such as the provision of misleading information, or not proceeding with the tenancy agreement, or failing to take reasonable steps to enter the tenancy agreement, the holding deposit may be forfeit. When we receive the completed application forms and holding deposit, the property is then reserved, pending completion of the application process.

A landlord may accept a guarantor for any applicant who is unable to provide satisfactory credit references or is not in full time employment. The guarantor is usually a close associate or member of the applicants family, who is of sufficient means to provide suitable financial guarantees. The prospective guarantor is expected to complete application forms containing character reference, employment referee or 3 months bank statements to show they have sufficient funds coming in to cover the rent, should the prospective tenant not be able to pay monies that are due. Also they will be required to provide identification documents and written persimmon for a credit check to be carried out. The nominated guarantor will be required to sign a legally binding document, which could make him/her liable for the tenants obligations under the tenancy agreement. This may make the guarantor liable for the rent for the full term of occupancy, as well as the cost of any damage, if the tenant breaches the terms of the tenancy.

Once the referencing and credit checks are successfully completed, we prepare the Tenancy Agreement, complete a check-in report detailing the condition of the property, take photos and an inventory of contents.

Prior to occupancy, a payment is required of the first months rent and the bond deposit. Once this payment is received, the Tenancy Agreement is signed by all applicants, together with a standing order for future rent payments and keys are released. If you are not paying in cash, please inform us and we will agree when payment needs to be made to ensure there are cleared funds available, as keys cannot be released without payment showing as cleared funds in our account.

We will provide the check-in property report and inventory for you to sign and date each page and return to the Brett Property Ltd office within seven days. We also notify the council tax department, read the meters and notify utility companies that you are the new Tenants of the property. We also issue bond deposit protection certificates with the prescribed information for Tenants. Bond deposits are protected with mydeposits.co.uk (a government approved protection scheme).

Most of the properties advertised are managed by Brett Property Ltd. 1 Orion House, Nelson Quay, Milford Haven, SA73 3AZ. If you have any issues, please call us on 01646663951 or email us info@brettproperty.co.uk If we do not manage your property, you will be given the contact details for the landlord at the beginning of your tenancy.

At the end of the fixed term period of the Tenancy Agreement, or if the tenancy becomes periodic and you wish to give notice, please be aware that we need a full clear months notice ending on the day before the tenancy day. For example, if your tenancy day is the 5th of the month, you need to give notice in writing or by email on or before the 4th of the month prior to leaving.

When vacating, please ensure you leave the property clean and tidy. If necessary, we will arrange for the property to be cleaned and the cost deducted from the bond deposit before returning to you.

Further Information for Tenants: Properties in Wales(This information does not apply to company or commercial lets. Please contact the agent for more details)

In addition to paying rent monthly in advance for the property, you may also be required to make the following permitted payments

:Before the tenancy startsHolding deposit (One weeks rent)
Security deposit (Normally monthly rent amount plus £100)

During the tenancy
Payments in default such as :
A breach of the tenancy agreement up to the prescribed limit
Utilities - gas, electricity & water
Communications - telephone & broadband Installations of cable/satellite
Subscription of cable/satellite supplier
Television licence
Council tax
To pay the actual costs of the Landlord or his Agent where the Tenant requests early termination of the tenancy. These actual costs will not exceed the total amount of rent outstanding, at the final date of early termination.
Other permitted payments (any other permitted payments, not included above, under the relevant legislation including contractual damages)

Tenants protection
Brett Property Ltd is a member of UKALA CMP, which is a client money protection scheme and also a member of The Property Redress Scheme.

HOLDING DEPOSIT AGREEMENT

Name of Landlords Agent : Brett Property Ltd, 1 Orion House, Nelson Quay, Milford Haven, SA73 3AZ
Proposed Tenancy Start Date : ..............................
Deadline Date for Agreement : ............................. (Normally 7 days from proposed start date)
Name of Applicant(s ) : ............................. / ............................. / ..............................
Rental Property Address : Palm Villa, 3a Marine Gardens, Milford Haven, SA73 3JH
Rent : £1250pcm.
Holding Deposit Amount : £287
Date deposit received : .............................
Received by ( Brett signature ) : .............................

These terms and conditions apply to your application to rent a property through Brett Property Ltd and constitute a binding legal contract. By signing the Agreement you agree to comply with the terms and conditions below. If you are unsure of your obligations under this Agreement, then you are advised to take independent legal advice before signing.

1. A holding deposit is payable upon your request to rent a property. The purpose of the holding deposit is to reserve the Property for the Applicant whilst the Landlords Agent completes the referencing process and the terms of the tenancy and any guarantee agreement are negotiated. The Property will be reserved subject to the Landlord and the LandlordsAgent receiving satisfactory replies to referencing checks, credit checks, Right to Rent checks and other pre-tenancy enquiries.
2. Nothing in this agreement requires or suggests that a tenancy for the Property, or any other premises will be granted tothe Applicant.
3. Where the Landlord and the Applicant enter into a tenancy agreement relating to the Property it is agreed that theholding deposit will be credited to the Applicants security bond deposit.
4. Subject to Clauses 6 (a) and (b), the holding deposit will be refunded to the Applicant where the Landlord decides not toenter into a tenancy agreement before the Deadline Date for Agreement (see above).
5. Subject to Clauses 6 (a), (b), (c) and (d), the holding deposit will be refunded to the Applicant where the Landlord andthe Applicant fail to enter into a tenancy agreement relating to the Property before the Deadline Date for Agreement.
6. The holding deposit will not be refunded to the Applicant where:
(a) The Applicant does not have a right to rent a property (under Part 3 of the Immigration Act 2014) and the Landlord orthe Landlords Agent did not know, and could not reasonably have been expected to know this, before the holdingdeposit was accepted;
(b) The Applicant provides false or misleading information, and the Landlord or the Landlords Agent is reasonably entitledto take into account the Applicants actions in providing false or misleading information or the difference between thefalse and correct information in deciding whether to grant a tenancy to the Applicant;
(c) The Applicant notifies the Landlord or the Landlords Agent before the Deadline Date for Agreement that the Applicantdoes not want to enter into a tenancy agreement;
(d) The Landlord or the Landlords Agent takes all reasonable steps to enter into a tenancy agreement before the DeadlineDate for Agreement, but the tenant fails to take all reasonable steps to enter into the agreement before that date.

Agent / Landlord Signature : ............................. Print Name ............................. Date .............................

I ( the applicant ) have read, understand and agree with the terms of this agreement.

Applicant(s) Signature(s) :.............................Print Name ............................. Date .............................
Applicant(s) Signature(s) :............................. Print Name ............................. Date .............................
Applicant(s) Signature(s) : ............................. Print Name ............................. Date ..............................

These are guidance notes only and do not constitute full terms and conditions, or represent a contract between any parties. A letting contract or agreement must be signed by all parties and until this has taken place, no tenancy exists.